Irish Museum of Modern Art: Collections Manager & Senior Registrar
Situated on the historical grounds of the Royal Hospital Kilmainham in Dublin the Irish Museum of Modern Art is Ireland’s National Institution for the collection and display of contemporary art. IMMA stands for innovation and experimentation as it builds the national collection and engages in robust institutional research and dialogue, locally and globally.
This is a particularly exciting time to join the team. During the past two years the Museum has re-energised its focus on the building of its collection. In the past year IMMA has invested over one million euros in acquiring new works and developing new infrastructure and support systems for its management, display and digitisation. To support this vision the team at IMMA is now looking for a dynamic colleague who is well versed in the multidisciplinary nature of collecting contemporary visual art practice and is willing to help in developing the ambitious plans for the collection.
IMMA is seeking to recruit a
Collections Manager & Senior Registrar
as a senior member of the programming team
In consultation with IMMA’s Head of Collections and Museum Director the candidate will lead the strategically important area of collection management and the increasing public access to IMMA’s collection of more than 4,000 artworks. The jobholder will contribute to the building of physical and digital access to the Collection and Archive in line with the ambitious digitization policy of IMMA’s Strategic Plan 2022- 2027.
This role is responsible for all Registrar and records management tasks associated with the management of the IMMA Collection. In addition, the successful candidate will help to develop a vision of how a new Collection and Learning Centre may best provide access to IMMA’s Collection and Archives, digitized and physical, in order to lead innovative research for IMMA’s programmes nationally and internationally.
Duties and responsibilities
Key Duties and Responsibilities:
Reporting to the Head of Collections the key responsibilities are set out below:
Collections Management and Care
Managing a small team, the Collections Manager and Senior Registrar will:
- Maintain a long term plan for the management and use of the Collection,
- Liaise with the Programme Production manager and Head of Technical Services on all technical requirements for movements, locations, handling and packing of Collection works,
- Manage the records of all conservation work,
- Monitor and improve environmental conditions in the galleries and stores,
- Share responsibility with the Head of Security and Fire & Safety Officer to ensure that an active disaster response plan is in place for the Collection,
- Progress towards full accreditation of IMMA in the Museum Standards Programme of Ireland (MSPI).
(Senior) Registration and Content Management Functions
- Maintain and develop best practice for the registration, records management and documentation of the Collection,
- Lead on the implementation and expansion of the recently introduced CMS which will form the core of the new Collections & Learning Centre,
- Update the Collection database, tracking movements of all Collection objects and works together with managing data from the Collection archive and artist files,
- Oversee all procedures for IMMA’s Collection loans in and out; and draw up paperwork and schedule preparation of artworks, packing and transporting from storage and manage insurance cover,
- Complete full inventory of Collection Objects every 5 years.
- Assist External and Internal Auditors and the IMMA Finance Department with annual audit checks of the IMMA Collection.
- Manage budgets for conservation, storage and other Collection management related costs as agreed by the Head of Collections and the Head of Finance,
- Liaise with Programme Production Manager to scope, develop budgets and schedule the annual collection care programme.
- In consultation with Head of Collections, schedule at least three Collection & Acquisitions Committee Meetings per year to discuss potential new acquisitions and to appraise the committee of management & care programmes for the Collection.
- To act as Committee Secretary and to prepare minutes and agendas and circulate documentation in advance to the meetings.
Collection Access, Research and Display
- Work with the Collections team to plan annual programmes of Collections display, research, preservation and access.
Policies and Strategic Planning
- Work with the Head of Collections to ensure that up-to-date Collections management policies are in place,
- Actively contribute to the strategic planning of the Collection’s future development,
- Actively contribute to the research and planning for the Collections and Learning Centre (CALC).
- Support IMMA’s Development strategy through engagement with donors and corporate partners
- Act as an ambassador and advocate for IMMA at public events,
- Keep abreast of developments in contemporary art,
- Supervise staff and interns where required.
Key Criteria will include:
- At a minimum, a 3rd level qualification in Arts/Museum Studies or other relevant discipline.
- Extensive experience (at least 5 years) in a Collections Management or Senior Registrar role in a similar organisation.
- Broad exposure to the management of contemporary artworks.
- In depth and practical experience of using Collection Management databases.
- An understanding of collection management and care of contemporary art.
- High-level expertise of database management and relevant IT platforms.
Key Criteria will include:
- Specialist Knowledge: Commitment to Professional Standards and own CPD. A thorough knowledge of MS Office.
- Attention to Detail: A high level of organisation and a meticulous approach to record keeping.
- Communication: Excellent interpersonal, communication and influencing skills. Committed to Customer Service. Seeks and acts on Customer Feedback.
- Team Working: The ability to work as part of a team.
- Results Driven: Output oriented. Consistently delivers quality results to key deadlines.
- Values: Self Motivated and committed to Public Service Values. Fosters the highest standards of Ethics and Integrity.
- Equality & Diversity: Awareness and Commitment to Equality of Access and Opportunity. Supports and champions diversity in the workplace.
TERMS AND CONDITIONS
Duration: This is a full-time Permanent Contract of Employment with an Irish Public Service body. Public Service pension entitlements apply.
Annual Leave: Annual leave will be 29 working days pro rata per year. This leave is based on a five-day working week and is exclusive of public holidays.
The salary is in accordance with the 1st point of the PPC Higher Executive Officer Std Grade Point 1 – €49,846.00.
Scale: HEO Standard (PPC) Scale Point as at 01st October 2020 €49,846 to €58,577 plus LSI 1 €60,679 and LSI 2 €62,775
The Irish Museum of Modern Art complies with Department of Public Expenditure and Reform and guidelines on Public Sector pay and conditions of employment and entry level will be at Point 1 of this Grade
Outside working hours: The successful candidate must be flexible and available to work occasional early mornings, evenings and weekends (as required).
Screening: All employees are required to be compliant with IMMA’s screening, security and Garda vetting procedures.
How to apply: Applicants should submit a Curriculum Vitae along with a cover letter by email, outlining how they meet the required criteria to firstname.lastname@example.org.
Closing date for receipt of applications: 15th July 2021.
Note: Candidates that score above the benchmark in the interview but are not the successful candidate are notified that they will be placed on a panel for 6 months and if the same role becomes available they may be selected
IMMA is an equal opportunities employer.
More information about the organization: see our website.