Job: IISH – KNAW – Executive Assistant
IALHI is looking for an Executive Assistant (m/f) for 8 hours per week based at the International Institute of Social History, Amsterdam.
Job description
Member Relations
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Recruits new member institutions, by:
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Preparing and maintaining a prospect list
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Developing flyers, posters, brochures, etc.
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Preparing and maintaining IAHLI booths at relevant conferences
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Reaching out to prospect institutions in other ways
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Retains member institutions
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Conduct outreach to existing members
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Try to win back members who stopped paying their fees
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Products and services
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Maintains and helps develop (content of) IALHI’s website and social media
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Maintains and helps develop (content of) the Social History Portal
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Coordinates and helps develop IALHI’s presence in Europeana (and possible other platforms)
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Monitors the activities of local conference organizers and assists if necessary
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Looks for relevant calls for grant applications
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Assists in drawing up grant applications
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Assists in managing projects, or manage (smaller) projects
Management
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Prepares Board-meetings and meetings of the General Assembly
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Assists president and secretary in day-to-day running of the network and in executing the decisions of the board and the general assembly.
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Takes minutes of Board meetings and meetings of the General Assembly
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Prepares decisions to be taken by the Board
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Follows-up on decisions, monitor progress; encourages board members and others, if needed, to take action
Administration
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Conducts member administration
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Conducts financial bookkeeping through the financial department of the IISH, including drawing up budgets and financial statements
- Keeps IALHI’s archives
Requirements
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Communication skills: you are able to communicate clearly and positively, both verbally and in writing, on paper and in person;
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“Sales” skills: you are persuasive, adaptive, resilient and resourceful, being able to “sell” IALHI-membership to institutes all over the world;
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Language skills: proficient in English; Spanish and/or French would be nice
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(Project) management skills: you are able to organize, plan and effectively implement projects and tasks for yourself and others
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Problem-solving skills: you use creativity, reasoning, past experience, information and available resources to resolve issues
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Web-and social media skills: you have a basic knowledge of content management systems, social media accounts, and producing and editing texts, images and movies for the web
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Administrative skills: you have basic administrative and financial skills
You can apply for this job until April 13, 2016.
