Gepubliceerd op 01-04-2016

Job: IISH – KNAW – Executive Assistant

IALHI is looking for an Executive Assistant (m/f) for 8 hours per week based at the International Institute of Social History, Amsterdam.

Job description

Member Relations

  • Recruits new member institutions, by:

    • Preparing and maintaining a prospect list

    • Developing flyers, posters, brochures, etc.

    • Preparing and maintaining IAHLI booths at relevant conferences

    • Reaching out to prospect institutions in other ways

  • Retains member institutions

    • Conduct outreach to existing members

    • Try to win back members who stopped paying their fees

Products and services

  • Maintains and helps develop (content of) IALHI’s website and social media

  • Maintains and helps develop (content of) the Social History Portal

  • Coordinates and helps develop IALHI’s presence in Europeana (and possible other platforms)

  • Monitors the activities of local conference organizers and assists if necessary

  • Looks for relevant calls for grant applications

  • Assists in drawing up grant applications

  • Assists in managing projects, or manage (smaller) projects


  • Prepares Board-meetings and meetings of the General Assembly

  • Assists president and secretary in day-to-day running of the network and in executing the decisions of the board and the general assembly.

  • Takes minutes of Board meetings and meetings of the General Assembly

  • Prepares decisions to be taken by the Board

  • Follows-up on decisions, monitor progress; encourages board members and others, if needed, to take action


  • Conducts member administration

  • Conducts financial bookkeeping through the financial department of the IISH, including drawing up budgets and financial statements

  • Keeps IALHI’s archives


  • Communication skills: you are able to communicate clearly and positively, both verbally and in writing, on paper and in person;

  • “Sales” skills: you are persuasive, adaptive, resilient and resourceful, being able to “sell” IALHI-membership to institutes all over the world;

  • Language skills: proficient in English; Spanish and/or French would be nice

  • (Project) management skills: you are able to organize, plan and effectively implement projects and tasks for yourself and others

  • Problem-solving skills: you use creativity, reasoning, past experience, information and available resources to resolve issues

  • Web-and social media skills: you have a basic knowledge of content management systems, social media accounts, and producing and editing texts, images and movies for the web

  • Administrative skills: you have basic administrative and financial skills

You can apply for this job until April 13, 2016.

More information

Het KNHG is de grootste organisatie van professionele historici in Nederland. Het biedt een platform aan de ruim 1100 leden en aan de historische gemeenschap als geheel. Word lid van het KNHG.
Het Huygens Instituut beoogt de Nederlandse geschiedenis en cultuur inclusiever maken. Het ontsluit historische bronnen en literaire teksten en ontwikkelt innovatieve methoden, tools en duurzame digitale infrastructuur.